Planning an wedding is a lot more complex and challenging task than it might seem. It calls for a lot of early preparation, and you need to be on top of things to avoid last-minute panic.
With that said, one of our international event planners has put together a infographic that can quickly walk you through 10 great tips that can help make things a lot easier and effective.
#1 Start Preparing Early
A simple yet highly effective tip is to simply start preparing for the event early. This can go a long way in avoiding unwanted trouble and small mistakes that emerge due to a lot being left in the final few days leading up to the event.
Planning for big events may require starting as early as 6 months, while small events may need at least a month of planning.
#2 Be Flexible
A lot of things change over the course of the planning for the event to the date of the event. You need to be flexible enough to accommodate the changes and still keep everything in order.
Vendors tend to overcharge significantly if you don’t negotiate. It’s important to try and lower the prices quoted as they are usually inflated by at least 5 to 10 percent of what they should actually be.
#4 Delegate the Tasks
Make sure there are reliable people handling a certain type of tasks; this will make things a lot more organized and hassle-free.
#5 Shared Documents
Shared documents are great for coordinating with the people involved and avoiding wasting precious time communicating the same thing to many different people.
#6 Don’t Forget to Have a Backup
An event that doesn’t has anything going wrong in its planning is very rare. Hence, always be prepared to have something to avoid last minute trouble such as when an important person arrives late, and think of alternatives for such important things in advance.
#7 Go Through the Plan a Week Before the Event
You will likely find many issues that need your attention. Without addressing them, things can get pretty messy in the final moments of preparation.
Events are all about photographs nowadays. It’s believed the pictures taken at the event help describe its success and are hence an essential component of event planning.
#9 Sharing the Word
Most events are actively talked about on social media platforms, thanks to the hype created by the event planners before the event. Even after the event, you can keep the fans engaged by feeding them useful and interesting information from the event – especially the photos.
#10 Following Up
Going back to your relaxation mode right after the event isn’t believed to be a very good idea for a reliable event planner. Following up with the attendees and other important parties involved may help leave a really good impression of your event planning skills in their mind.
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